Meeting Packages

Delegate Rates

The Swan Hotel at Lavenham offers a business retreat where executives can gather to plan strategies and take their business forward.

Each of our meeting rooms our equipped with wireless broadband, air conditioning and natural daylight – and everything you might need for your tailored meeting.

The key to our success, apart from enchanting rooms, fantastic food and location is the service you will receive from our team – who are all dedicated to making your stay here a most unique experience.

Our hidden gardens  and cloister courtyard provide a perfect opportunity for team building events. There are also a number of locations within a short drive that offer activities such as Clay Pigeon Shooting, Archery and Falconry

All of our 45 bedrooms are individually furnished and decorated to provide a haven in which to rest and recuperate ready for another productive day.

Alternatively combine business with pleasure and take Exclusive Use of the hotel.


Day Delegate Package

from £45.00 per delegate exclusive of VAT

All meeting rooms with air conditioning and natural daylight from 2-30 delegates

3 servings of tea and coffee with chefs choice of treats

Complimentary flip charts and screen hire


Chilled still and sparkling mineral water

Two course lunch in the restaurant or buffet lunch

Bowl of Fresh fruit

Free car parking


24 hour Delegate Package

from £175.00 per delegate exclusive of VAT

To include all the above plus:

Three course dinner with coffee served in our award winning AA Two Rosette Restaurant

Private Dining available on request

Upgraded overnight accommodation (subject to availability)

Full Suffolk Breakfast


Suffolk Room Seats: 20 Boardroom style, 16 U shape, 18 Cabaret Style, 30 Theatre Style and 30 for Dinner

Wool Hall Seats: 18 Boardroom style, 20 U shape, 24 Cabaret Style, 35 Theatre Style and 34 for Dinner

McCallum Seats: 20 Boardroom style and 20 for Dinner

Gallery Restaurant Seats: 30 Boardroom style, 30 U shape, 50 Cabaret Style, 90 Theatre Style and 100 for Dinner


Additional Items for non-inclusive delegates:

Tea, coffee and homemade biscuits | £3.50 per delegate

Tea, coffee and bakery basket | £4.50 per delegate

Tea, coffee and homemade cake | £5.00 per delegate

Bacon rolls | £6.50 per delegate

Jug of freshly squeezed orange juice | £12.50 per jug

Bowl of fresh fruit | £15.00

Bottle of mineral water | £4.50 per bottle

2-course sit down or buffet lunch | From £19.00 per delegate

3-course dinner menu | £40.00 per delegate


To make your event more memorable we can arrange...

Fruit smoothies, ice creams, cereal bars, anti-stress toys, additional audio visual equipment,

team building activities and much more

Sample Hot & Cold Buffet Lunch

Lemon & Cinnamon Chicken with Savoy cabbage and new potatoes

Red mullet with tomato and caper dressing

Asparagus and wild mushroom tartlet

Selection of sweets


Sample Finger Buffet Lunch Option

Selection of  Bridge rolls

Moroccan spiced chicken skewers with yoghurt dip

Warm wild mushroom pastries (v)

Homemade confit duck and chilli spring rolls

Roasted vegetable and spinach frittata (v)

smoked salmon and horseradish crème fraiche blinis

Goat’s cheese and asparagus tartlets (v)

Platter of Fresh fruit


Sample Delegate Menus

Menu 1

Soup of the day

Fillet of Pork stuffed with Feta Cheese and Spinach,

Dauphinaise Potatoes, Wholegrain Mustard Sauce

Apple tart tartin with caramel sauce and granny smith apple sorbet


Menu 2

Seared Fillet of Salmon, Celeriac Remoulade, Balsamic Reduction

Supreme of cornfed chicken, crushed new potatoes, sautéed courgettes, Barolo wine jus

Vanilla and rosemary Crème brûlée


Menu 3

Mediterranean vegetable tartelette on griddles zucchini, red pepper coulis

Fillet of Sea Bream with Jersey Royal Potatoes, Savoy Cabbage and Red Pepper Puree

Duo of Chocolate Mousses with Peach Compote


To make an enquiry or for more information, please contact our friendly reservations team using the contact form below or call us on 01787 247477.

Get in Touch